Billing Assistant

JOB DESCRIPTION:

The billing assistant position is an important and central role within Niteco. The overall aim is to assure a streamlined invoicing process to avoid any inconvenience to the organization and its clients. This role requires an employee highly organized, attentive to details, with very good knowledge in Excel and with the ability to work to tight deadlines.

The position is within Group Accounting and reports to the Group CFO. Niteco is growing fast and is in an intense phase of implementing a new time registration system and new billing functionality. We already have one Billing Assistant and now need an additional one. The position will also include bookkeeping tasks. 

The Billing Assistant will work close to the PMO (Project Management Office) to coordinate customer contracts and retrieve data from the time registration system in order to invoice our customers according to the terms agreed upon. The position is responsible for, but not limited to:

• Preparing files for invoicing and importing these to the accounting system.

• Sending invoices to customers.

• Reconciliation of sales and balance accounts.

• Communicating in English with customers and Key Account Managers in various matters preparing for invoicing and collection of outstanding receivables.

• Sending reminders.

• Handling of Accounts payables and receivables.

• Bookkeeping will also be an important part of this position.

Other tasks:

• Take initiatives in improving on reporting, processes, workflow and client outcomes.

• Study and share new knowledge, practice, tools and share for team members.

• Actively take part in company activities to contribute building up Niteco's culture.

• Other ad-hoc tasks if required.

JOB REQUIREMENTS:

• Bachelor degree, preferably in Accounting and Finance

• Good English skills

• Work experience from Accounting department is a plus

• Knowledge in Microsoft Office package (very good in Excel)

• Ability to work well in a team

• Ability to work under pressure and to tight deadlines

• Personality: accountable and careful, knows how to exercise diplomacy and confidentiality; organized; responsible; energetic; driven and committed to high standard of work

• Proactive and take initiatives

• Great attention to details

BENEFITS AND WORKING ENVIRONMENT

• Highly competitive remuneration package: attractive monthly salary and allowances, 13th month salary, additional performance bonus, high public holiday bonuses, and birthday gift, employee service award up to $1,000 for employees with 3+ years.

• Attractive AON healthcare coverage including health and accident insurance in addition to basic insurances regulated by the Labor Code. Luxury company summer vacation and team-building budget.

• Opportunities to work onsite for international projects in Sweden, Australia, UK, USA, etc.

• Organized training and a support in building your career.

• English-speaking, international and professional work environment: working with expatriates from a number of countries, state of the art working space with a wonderful view over the city skyline, modern facilities include computer dual 23.5” screens running recent versions of Windows 10 enterprise, MS Office 2019 professional, Visual Studio, and SQL Server, work station with 16 GB Ram, 256 GB SSD.

• Western management style that is professional, dynamic, open minded, creative, supportive, friendly and encouraging feedback.

• Company Management that regularly communicates Company’s strategy, development plan and new opportunities to employees.

• Employee and family are engaged and taken care by the company via Trade Union activities.

• Diversified social and charity activities often organized by NICEF - Niteco Charity Engagement Foundation to create opportunities for our young employees to raise funds and help people with difficulties in Vietnam.

• Physical care environment where you are taken care, feeling relaxed and enjoying lots of leisure activities such as badminton, ping pong, football, table football, dancing, running, cycling, cinema, etc.