CAREERS

01 Office Admin

Hanoi

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JOB DESCRIPTION:

The role of an Office Admin is to manage Niteco offices in the best way, provide logistics/administrative service to employees and also contribute to build up company culture. The Office Admin will be responsible for, but not limited to:

Office management:

  • Offer warm greeting and assistance to candidates and visitors

  • Answer and direct phone calls, take messages, coordinate feedback in professional manner

  • Deal with landlord regarding tenant contract to ensure work environment are safe and healthy

  • Deal with suppliers to ensure office equipment is in good condition and request maintenance whenever necessary

 

Employee service:

  • Prepare the purchase report, claim the payment for taxi charge, telephone/ mobile phone charge, parking fee

  • Manage storage, purchase stationery, food and beverage, daily fill in fridge for employees

  • Do the filing and/or deliver correspondence to related people

  • Be the main contact for arranging hotels and tickets for employee and expatriate inside and outside Vietnam wherever necessary

  • Support employees with procedure to claim Aon Health care insurance and follow up

  • Prepare stuffs for new comers: entrance card, key card, parking card, work stations, etc. Manage floor plan for seats allocation

  • Assist Company leadership in some administrative ad-hoc tasks where applicable


Company culture contribution
:

  • Be one of the main organizers for HR monthly Employee events/parties: monthly Birthday celebration, monthly Working anniversary celebration. Organization tasks includes: planning and finalizing agenda, making slideshows/video clips or other types of content required, arranging snacks for attendees, leading the events, etc.

  • Send congratulation emails to employees, on behalf of the company, on the occasion of their birthday, working anniversary, marriage or baby birth, etc.

  • Participate in other Employer Branding activities.


JOB REQUIREMENTS:

  • Bachelor degree

  • One year experience working as an Office Admin is preferable

  • Excellent English proficiency in both communication and comprehension

  • Excellent interpersonal skills and high sense of working with human issues

  • Proficiency in Microsoft Office package, especially Excel, Word, Outlook, PowerPoint. Knowledge of slideshow/video maker applications is a plus

  • The ability to work in a structured and organized way

  • The ability to work well in a team, and take directions and work independently when needed

  • The ability to work on multiple tasks at any one time while maintaining high quality standards

  • The ability to work under pressure and to tight deadlines

  • Great attention to details

  • Willing to work non-standard hours as needed.

BENEFITS AND WORKING ENVIRONMENT: 

  • Highly competitive remuneration package: attractive monthly salary with allowances (including allowance for employees with children under 03 years old), 13th month salary, and additional performance bonus for top performers, high public holiday bonuses, and birthday gift, employee service award up to $1,000 for employees with 3+ years.

  • Attractive AON healthcare coverage including health and accident insurance in addition to basic insurances regulated by the Labor Code. Annual company summer vacation and team-building budget.

  • Potential opportunities for onsite work for international projects abroad.

  • Organized training and a support in building your career.

  • English-speaking, international and professional work environment: working with expatriates from a number of countries, state of the art working space with a wonderful view over the city skyline, modern facilities include computer dual 23.5” screens running recent versions of Windows 10, MS Office 2016, and Visual Studio, work station with 16 GB Ram, 256 GB SSD.

  • Western management style that is professional, dynamic, open minded, creative, supportive, friendly and encouraging feedback.

  • Company Management that regularly communicates Company’s strategy, development plan and new opportunities to employees.

  • An active workplace with many activities provided by the company and the Trade Union.

  • Diversified social and charity activities often organized by NICEF, Niteco Charity Engagement Foundation, to create opportunities for our young employees to raise funds and help people with difficulties in Vietnam.

  • Physical care environment where you are taken care, feeling relaxed and enjoying lots of leisure activities clubs such like badminton, ping pong, football, dancing, etc.

SUBMIT APPLICATION:

 

To apply, please submit the following information:

  • Job Application Letter with “Office Admin” in the subject line.

  • Updated CV in English, including your photo, contact e-mail, phone number and salary expectations.

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