#Location: Ha Noi#

The role of an Office Admin is to manage Niteco offices in the best way, provide logistics and administrative service to employees. This role is also considered as an ambassador of our company to employees, candidates and external stakeholders.

The Office Admin will be responsible for, but not limited to:

Office management:

• Offer warm greeting and assistance to candidates and visitors
• Answer and direct phone calls, take messages, coordinate feedback in professional manner
• Deal with landlord regarding tenant contract to ensure work environment are safe and healthy
• Deal with suppliers to ensure office equipment is in good condition and request maintenance whenever necessary
• Make sure the office is well-organized & professional.
  

Employee service:

• Prepare the payment report/claims.
• Purchase, manage storage & use of stationery, food and beverage,...
  
• Manage correspondence in and out.
  
• Arrange hotels and tickets for employee and expatriate inside and outside Vietnam wherever necessary.
  
• Support employees with procedure to claim Aon Health care insurance and follow up
  
• Prepare stuffs for new comers: entrance card, key card, parking card, work stations, etc.
  
• Assist Company leadership in some administrative ad-hoc tasks where applicable
  

Company events:

• Organize small parties like monthly Birthday & Work anniversary celebration, ...

• Decorate the offices for some special occasions such as Tet holidays, Christmas,...

• Coordinate with other teams and support other activities such as Companys Anniversary, Summer Kick off, ...

• Bachelor degree
• Excellent English proficiency in both communication and comprehension
• Excellent interpersonal skills and high sense of working with human issues
• Proficiency in Microsoft Office package, especially Excel, Word, Outlook, PowerPoint. Knowledge of slideshow/video maker applications is a plus
• The ability to work in a structured and organized way
• A good team player
• Accountable and careful, knows how to exercise diplomacy and confidentiality
• Fast-reacting and highly adaptable person

• Attractive salary with bi-yearly review, 13th-month bonus, performance bonus, public holiday bonuses, birthday gift, employee service awards up to $1,000
• A clear career path with proper training courses, workshops, fully sponsored certificate exams
• Extensive AON health insurance (during labor contract) and accident insurance (during probation) in addition to the state-mandated healthinsurance
• Professional, flexible & dynamic working environment with colleagues of different nationalities that is open-minded, creative, supportive, friendly, and encouraging.
• Regular communication from Management on the companys strategy, development plan, and new opportunities for employees
• Opportunities to join global technical conferences.
• Bright working space with modern facilities including the newest software
• Employees and families are engaged and taken care of by the company via Trade Union activities.
• Summer kick-off at 5-star resort
• Sports & cultural activities all year around to strengthen both your physical & mental health.
• NICEF - our own Charity program where our employees raise funds and help people with difficulties in Vietnam.