PMO Assistant

The role of the PMO Assistant (Project Management Office Assistant) is to support day-to-day operations of the Project Management Office and ensure excellent PMO process adherence.
The PMO Assistant will be reporting to PMO Manager and responsible for, but not limited to:

JOB DESCRIPTION

Coordinate PMO activities

• Manage Project resource data, ensure that the data is kept updated daily
• Prepare reports, documents and business presentations
• Organize PMO meetings, events, trainings and exams; actively follow up with decisions/ action plan when applicable
• Resources planning: providing visibility into resources allocation, resource availability
• Support to enforce adherence of PMO processes and procedures, ensure projects comply company governance policies.

Support Sales/Presales functions

• Main contact point for Presales/Sales Support: assisting Sales team in preparing proposals, RFP/RFI, bid documents, providing project estimations, case studies
• Create and file contracts, proposals and estimations. Create/Manage contracts, project documents, ...
• Manage/Update employee resumes and certificates.

Support and Control Delivery Managers, Project Managers in project execution

• Ensure profitability of projects and timely resolutions of issues/risks
• Ensure high-quality delivery to customers
• Handle communication and escalations
• Provide needed project administration such as: time reports, project documents, project reports,..

Provide accurate information and data for invoicing: Provide accurate time report of relevant projects

Actively take part in Company activities to contribute building up Niteco's culture

Do other ad-hoc tasks as required.

• University Bachelor degree
• Excellent business English in all four skills: speaking, listening, writing, reading
• Excellent interpersonal skills to work effectively across functional teams and multinational stakeholders
• Approximate 1 year of experience working in a multinational environment is a must
• Experience working in IT industry is a big plus
• Outstanding organizational skills couple with a good ability to work well in a team
• Capability to work on multiple tasks at one time while maintaining high quality standards
• High sense of responsibility and confidentiality
• Great attention to details with a process-driven approach
• Proactive and take initiatives.

• Attractive salary with bi-yearly review, 13th-month bonus, performance bonus, public holiday bonuses, birthday gift, employee service awards from 3 years up to $1,000
• A clear career path with proper training courses, workshops, fully sponsored certificate exams
• Extensive AON health insurance (during labor contract) and accident insurance (during probation) in addition to the state-mandated health insurance
• Professional, flexible & dynamic working environment with colleagues of different nationalities that is open-minded, creative, supportive, friendly, and encouraging
• Regular communication from Management on the company's strategy, development plan, and new opportunities for employees
• Opportunities to join global technical conferences
• Bright working space with modern facilities including the newest software
• Employees and families are engaged and taken care of by the company via Trade Union activities
• Summer -kick off at 5-star resort
• Sports & cultural activities all year around to strengthen both your physical & mental health
• NICEF - our own Charity program where our employees raise funds and help people with difficulties in Vietnam.